Degree Requirements The Professional and Technical Writing program is designed to prepare students to communicate clearly and effectively using a variety of tools and media. Students gain competencies that include writing, editing, problem solving, document design, rhetoric, interpersonal communication, collaboration, specialized expertise, and fluency in modern communication technologies.
Business Letters[ edit ] Business letters are written messages to a person or group within a professional setting. Business letters are used when the writer would like to be formal and professional.
The letter can address anyone including, but not limited to: It is important to remember that any business letter is a legal document between the interested parties. These documents can be held for up to seven years, so it is important that all information is honest and legitimate. The Difference Between a Business letter and other letters[ edit ] The main thing that differentiates a business letter from other letters is that a business letter is a legal document.
The writer can be held liable for anything written in the letter. For example, if it is stated that a project will be completed by a certain date in a business letter, the project legally must be completed by that date.
For this reason, business letters must be written differently than letters used for personal use. A business letter can be classified as private, however, it is typically not circulated to others, but rather meant for the eyes of the participants involved.
Therefore, a business letter needs to be clear, focused, and to the point. When writing a business letter, the author should avoid interjecting personal stories.
A business letter needs to be concise and clear. Being too wordy is the biggest downfall in this form of writing. Keep sentences short and precise. Avoid over using adjectives and adverbs that distract from the focus of the message.
Organize the letter from most important subjects to least.
The content of the letter should be persuasive and usable. The tone of the letter should be formal and professional.
Also, in a business letter, it is preferable to use personal singular pronouns like "I" and "you". Avoid using plural pronouns like "we" since it can mislead the audience to assume that the company supports the message of the letter. In addition, personal pronouns are easier to understand, because it directly refers to the parties involved.
Formatting Your Business Letter Use single spacing. NEVER use double spaces within the business letter. Use a simple format with font that is easy to read. For block, and modified block formats use single spaces.
Leave a blank line between each paragraph.
This makes it easier to follow the changes of topics within the letter. The Introduction This paragraph should introduce why you are writing the letter and sum up the key points in the following paragraphs. Include a statement that shows you are knowledgeable of the audience to which your letter is directed.
The Body Provide background or history regarding the purpose of the letter. Talk about key points you are making. Include a justification of the importance of the main points. List any important dates, discussions, and conversations that are relevant.
Ask questions, if necessary. Summarize the main points of the letter.Technical writers often work for software firms and large companies, documenting various items for commercial and legal reasons; however, a large number of technical .
Technical writing is a broad practice and most technical writing positions vary greatly in functionality. While for some the choice to become a technical writer is obvious, the industry one chooses to work in is just as important as the initial decision to become a technical writer.
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EDC’s writers are experienced in many different industries, including Consumer Goods, Education, Financial Services, Healthcare, Insurance, Manufacturing, Technology. Technical writing is unique because of its specialized content. It must convey objectivity and reach both technical and nontechnical audiences with exactness and clarity.
Along with writing emails, letters and reports, the technical writer must be able to prepare definitions, physical descriptions, product specifications, procedures, test and. The primary job of a technical writer is to write, and professional writers create documentation faster than the product's developers.
Even the rare developer who writes quickly and effectively can easily cost you twice as much per hour as a technical writer—and they won't be producing anything you can sell while they're writing.